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Construction Quality Executives Council
PREPARATORY MEETING AGEND
PROJECT NAME:
PROJECT NUMBER:
ENGINEER:
DATE:
SUBCONTRACTOR(s):


MAJOR DEFINABLE SEGMENT OF WORK:

Specification Section(s): Reference Drawings:
 
A.        INTRODUCTIONS
Brief introduction of meeting - Refer attached plans for general scope.
Around the room introductions (See Sign-in Sheet)
Current coordination work:
 
B.        SUBMITTALS

Review Submittal Register/Project Specifications for all required submittals prior to beginning work. Review which submittals are still outstanding. Submittal Register/Specs should be reviewed prior to having the prep meeting.
 
Submittal Number                             Items                                                     Status
1. 440-072400-001-A                         SD, PD, Selection Samples                 Accepted

Outstanding Submittals:
 
Submittals From Other Trades:
This section is to include submittals that need to be coordinated with.
 
C.        INTEGRATED WORK PLAN AND SCOPE SPECIFIC CHECKLIST REVIEW

D.        MATERIALS/PROCUREMENT
  1. Material delivery dates/schedule per CPM/planner?
  2. Are there any procurement issues?         Lead time?         Availability?
  3. All materials are to be checked for compliance with approved products – reference contract documents and approved submittals.
 
E.        REPORTS/TESTING
  1. List all tests that are required per the specs and drawings
 
F.         SPECIFICATION AND DRAWING REVIEW
  1. Procedures for accomplishing the work. Review drawings/specifications and discuss.
  2. Are any of the procedures included in the specifications in question?
  3. Are there any questions/clarifications that need to be addressed by the design team?

G.       INSPECTIONS
  1. Substrate Inspection – To be conducted prior to installation of work.
  2. Initial Inspection – First installation of each scope of work to be initially inspected
  3. Follow-up inspections - To be completed continually as work progresses.
 
H.           DESIGN AND EXPECTATION CLARIFICATIONS 
  1. Provide list of Clarifications
 
I.           QUALITY AND EXECUTION CLARIFICATIONS 
  1. Provide list of Clarifications
 
J.         ACTION ITEMS 
  1. Provide list of contractors and action items as well as dates to be completed. This should be tracked until all items are complete.
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